Additional Forms You Might Need

There are a number of other forms that you might consider using during recruitment. These forms can communicate different kinds of information, and the decision whether or not to use any of them depends on your specific needs and the structure of your business.

Release of Information Form

With this form you let the job seeker know exactly how you intend to check references, and you also protect yourself from liability. Have the applicant sign a brief form that gives you permission to contact their references. You might opt to use a sample template for this form.

Employment-At-Will Form

Employment-at-will means that legally the employee can leave the job at any time or the employer can terminate the employee at any time, without cause. When you ask an employee to sign an Employment-at-will form, you're essentially stating that you will not create or honor an employment contract should you hire the applicant. (An employment contract would guarantee that the employee would be able to keep their position for a set period of time or indefinitely.) For example, you might word your text as follows: "I understand that if hired, I will be employed "at-will" and could be terminated or could leave my position at any time, with or without cause or notice".

False Information Statement

This form asks the job candidate to affirm that all the information provided on his or her resume and/or application is true. The form can be worded as follows:

"I certify that the statements made are true and accurate to the best of my knowledge. I understand that if I submit false information or omit requested information, I may not be hired or may later be immediately discharged, should I be employed by Company X [your name here]."

Work Authorization Statement

As an employer, you must not discriminate on the basis of citizenship. Under the Immigration Reform and Control Act of 1986, you are required to verify each employee's identity and eligibility to work in the United States by completing the I-9 form.

Active Application Period

When a company receives a lot of applications, they're typically kept in an "active" file, meaning that they would be considered in the event that an appropriate job became available. Usually, resumes are kept in an active file for a limited period of time, and it's often a good idea to state this time period explicitly on the job application or on another form you could give the applicant. You might also want to state that applicants are invited to reapply once their resume or application has "expired".

Confidentiality Statement

This statement simply tells the applicant that all the information provided to you will remain confidential. You can state this on your job application, acknowledgement letters, or on a separate form you provide to all applicants.

Work Rules

Many employers choose to include a "work rules" clause on their applications, in which the applicant agrees to abide by all the rules and regulations of the company if hired. Work rules also encompass drug-testing policies and procedures; you should specifically address this subject if you require or conduct drug tests.