Making The Offer/Writing Rejection Letters

Making the Job Offer

You may make the job offer in writing or verbally, either in person or over the phone. Using the phone usually lets you know immediately whether the offer is accepted. If you're making the offer verbally, don't make any promises you don't intend to keep. You might want to stick to the following:

  • The position offered
  • The hours and location
  • The salary (though you may need to negotiate this)
  • Benefits
  • Starting date
  • Papers or ID that the applicant needs to bring on the first day of work

If the applicant requests time to think about the offer, agree on a deadline for making the decision.

Writing Rejection Letters

Once you've decided on a candidate, you'll need to send rejection letters to all the other applicants. You may use a very short form letter, which basically thanks the applicant for their interest and explains tactfully that another candidate has been chosen. If you wish, you could also tell the applicant that you'll keep their resume on file for future consideration, but this is only a good idea if you really intend to do so.